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Health & Safety Guidelines

Use these Guidelines to help you complete the Risk Assessment form.

Click here to download a copy of these Regulations and Risk Assessment guidelines

All Trade Stand Exhibitors must complete a Risk Assessment Form

Using the guidelines shown below please consider what risks there are to those assembling, dismantling and attending your Trade Stand, and to members of the public who visit during the Show.  Outline the steps that you propose to take to minimise those risks in the table on the Risk Assessment Form. If in your opinion there are no risks please print NO RISKS.

Please forward the completed Risk Assessment Form with your application.

Hazard Who Might be harmed ? Is more needed to control the risk ?
Look only for hazards which you could reasonably expect to result in significant harm under the conditions at your Trade Stand.  Use the following examples as a guide. List groups of people who are at risk from the significant hazards that you have identified. For the hazards listed, do the precautions to be taken comply with the following:
  • Slipping/tripping hazards
  • Chemicals (e.g. battery acid)
  • Moving parts of machinery (e.g. Blades)
  • Work at height (e.g. from ladders, scaffolding and platforms)
  • Pressure systems
  • Vehicles
  • Electricity
  • Dust (e.g. from grinding, sawing)
  • Fumes (e.g. from GENERATORS)
  • Manual handling
  • Noise (e.g. from GENERATORS)
  • Livestock on stand
  • Projectiles on sideshows
  • Lifting operation
  • Smoking –  The Health Act 2006 states that premises that are open to the public are to be smoke free in areas that are enclosed or substantially enclosed, including  temporary tents and marquees.
  • Fire hazard e.g. combustible materials (rubbish, flammable substances, LPG etc) and ignition sources (flames, hot surfaces, smoking etc)
  • Your own staff and helpers
  • Tockwith Show staff
  • Your contractors
  • People sharing your stall
  • Visitors
  • Neighbours
  • Members of the public

Pay particular attention to:

  • People with disabilities
  • Children
  • People with dogs
  • Inexperienced staff
  • Lone workers – they may be more vulnerable
  • Meet the standards set by legal requirements?
  • Comply with a recognised industry standard?
  • Represent good practice?
  • Represent risk as far as reasonably practicable?

Have you provided:

  • Adequate information, instruction or training? 
  • Adequate systems and procedures including emergency evacuation plan?
  • Adequate equipment including   
    • Alarms?
    • Fire fighting equipment?
    • Cleaning equipment for spillages?
    • Hygiene facilities?
  • Clear and visible signage?

If so, then the risks are adequately controlled, but you need to indicate the precautions you have in place within your Risk Assessment.


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